wholesale policy | Adastra Jewelry

Trade Access Policy

Last updated: 31 July 2026

This Trade Access Policy applies to Adastra Gold Select, private catalogue access, trade enquiries, buyer forms and any gold jewellery manufacturing or private-label enquiry submitted to Adastra Jewelry Private Limited (“Adastra,” “we,” “our,” or “us”).

By submitting a Trade Access request or accessing any private catalogue, password-protected page, product preview, design reference, price information, quotation or trade communication, you agree to this policy.

1. Purpose of Trade Access

Adastra Gold Select is intended for approved trade buyers, including:

Retailers
Wholesalers
Jewellery brands
Private-label buyers
Institutional buyers
International trade buyers
Other business customers approved by Adastra

Trade access is created to help relevant buyers review Adastra Gold designs, category previews, collection concepts and manufacturing capabilities privately.

2. Manual Approval

Submitting a Trade Access form does not guarantee approval.

Adastra reviews each request manually and may ask for additional information before granting access.

We reserve the right to approve, deny, pause, restrict or revoke access at our discretion, without providing a reason.

3. Password-Protected Catalogue

Approved buyers may receive access to a password-protected catalogue page, private link, catalogue preview or other restricted material.

Access credentials, passwords, private links or catalogue information are meant only for the approved recipient or company.

You must not share access details with unauthorized persons, third parties, competitors, manufacturers, vendors or anyone outside your approved business team.

4. Confidentiality

All private catalogue material shared by Adastra is confidential.

This includes:

Product images
Design references
Catalogue layouts
Design codes
Collection concepts
Product descriptions
Approximate weights
Karat details
Stone details
Pricing
Quotations
Manufacturing discussions
Commercial terms
Buyer-specific communication

You agree not to copy, download, screenshot, reproduce, forward, publish, share, distribute, disclose, modify, reverse-engineer or use this material for any unauthorized purpose.

5. Design and Intellectual Property

All designs, images, catalogue content, product concepts, collection names, visual references, layouts and written material shared through Trade Access remain the property of Adastra unless otherwise agreed in writing.

Access to the catalogue does not give you ownership or manufacturing rights over any design.

You must not use Adastra’s designs, references, product images or catalogue material to manufacture similar products elsewhere, approach other manufacturers, create copies, or reproduce designs without written permission.

6. Shortlisting Is Not Order Confirmation

Selecting, shortlisting, saving, enquiring about or discussing a design does not confirm an order.

An order is confirmed only when:

Design details are finalized
Product specifications are agreed
Pricing is confirmed in writing
Payment or commercial terms are accepted
Production timeline is agreed
Adastra confirms the order in writing

Until then, all catalogue browsing and enquiries remain non-binding.

7. Pricing and Product Information

Any pricing, weight, karat, stone, labour, manufacturing or product information shared through Trade Access is indicative unless confirmed in writing.

Final pricing may depend on:

Gold rate
Metal weight
Karat
Stone type and quality
Stone quantity
Labour / making charges
Design complexity
Quantity
Production timeline
Buyer specifications
Taxes, duties, shipping or other applicable charges

Adastra reserves the right to revise pricing, product details, availability or specifications before order confirmation.

8. Catalogue Availability

Catalogue designs are shown for trade review and discussion.

Adastra does not guarantee that every design shown will be available for immediate production, stock supply or repeat orders.

Production feasibility may depend on:

Material availability
Stone availability
Order quantity
Production schedule
Technical feasibility
Buyer specifications
Quality requirements
Commercial viability

9. Buyer Responsibilities

As a trade buyer, you agree to:

Provide accurate business information
Use catalogue access only for genuine business review
Keep passwords and private links confidential
Not misuse or copy Adastra designs
Not share private material externally
Communicate correct product requirements
Confirm specifications carefully before placing orders
Respect Adastra’s intellectual property and confidentiality

10. Misuse of Access

Adastra may immediately restrict or revoke access if we believe that catalogue material, passwords, designs, images, pricing or information have been misused.

Misuse includes but is not limited to:

Sharing passwords or private links
Forwarding catalogue images externally
Copying designs
Using Adastra designs with another manufacturer
Publishing private catalogue images
Misrepresenting buyer identity
Submitting false business information
Using catalogue access for non-business or competitive purposes

Adastra reserves the right to take appropriate action in case of misuse.

11. Trade Enquiries and Production Orders

Trade enquiries may involve sampling, production planning, private-label discussions, buyer-specific requirements, quality standards, metal terms, payment terms and dispatch planning.

Such terms are finalized separately in writing.

This Trade Access Policy does not replace any formal quotation, purchase order, agreement, invoice, manufacturing contract or buyer-specific commercial terms.

If there is a conflict between this policy and a separately signed agreement, the signed agreement will prevail for that specific transaction.

12. Data and Communication

Information submitted through Trade Access forms may be stored through third-party tools such as Tally, Google Forms, Google Sheets, email or related communication tools.

We use this information to review buyer requests, communicate about trade access, process enquiries and maintain business records.

Please refer to our Privacy Policy for more details on how personal and business information is collected, used and stored.